The Project Meeting Facilitator

Have you ever been involved in a project that didn’t require a meeting? Neither have we. Well-run project meetings allow teams to get through the maze of distractions and obstacles to achieve results. Unfortunately, many project meetings aren’t well-run—they are viewed, by team members, as unproductive, tedious, wastes of precious time. But you can change that. The Project Meeting Facilitator contains practical techniques and practices that will help you facilitate our meetings more effectively, transforming them into well-planned, well-managed journeys that engage the team while achieving the intended goals.

Introduction. Section I PROJECT FACILITATION BASICS. 1 What Is a Project Meeting Facilitator? Profile of a Project Meeting Facilitator. Are You the Right Facilitator for the Meeting? Assessing Your Skill Level. Applying Your Skills. Summing It Up. 2 The Basics of Project Meeting Facilitation. When to Meet—and When Not to Meet. Profile of a Productive Meeting. Types of Project Meetings. Summing It Up. 3 Facilitation Tools for Keeping Meetings on Target. Tools for Meeting Preparation. Tools for Managing Momentum and Focus. Tools for Clarifying Communication. If It’s a Virtual Meeting. If There Are Telephone Participants in Your Meeting. Tools for Sharing Meeting Results. Summing It Up. 4 Facilitation Tools for Keeping Everyone Engaged. Meeting Engagement Tools. Meeting Management Tools. Summing It Up. Section II FACILITATING MEETINGS WITHIN EACH PHASE OF THE PROJECT. 5 Facilitating Project Initiation Meetings. Overview of the Initiation Phase. Project Initiation Meetings. Troubleshooting Guide. 6 Facilitating Project Planning Meetings. Overview of the Plan Phase. Project Planning Meetings. Troubleshooting Guide. 7 Facilitating Project Execution Meetings. Overview of the Execute Phase. Project Execution Meetings. Troubleshooting Guide. 8 Facilitating Project Control Meetings. Overview of the Control Phase. Project Control Meetings. Troubleshooting Guide. 9 Facilitating Project Close Meetings. Overview of the Close Phase. Project Close Meetings. Troubleshooting Guide. Section III RESOURCES AND REFERENCES. Resource A: Recommended Reading. Resource B: Recommended Websites. Resource C: Recommended Organizations. The Authors. References. Index.